When you find your PowerPoint missing, the first thing you can try to get it back is to search the Temp Folder in your computer. Find the file with the same size as your PPT and try to open it in PowerPoint to chek whether it's the one you are looking for. Click on the 'Start' and select 'Search' option. It’s simply a way to view your presentation based solely on the text found within the content placeholders of your slides. For example, you can see the difference between the views in the SAME deck below – the one on the left is the Normal View (thumbnail view), the one on the right in the Outline View. Click the Find button in the Editing group of the Home tab (as shown in the margin) or use the keyboard shortcut Ctrl+F. The Find dialog box appears, which contains the secrets of the Find command. About the Book Author Doug Lowe is the bestselling author of more than 40 For Dummies books.
Using Find & Replace in PowerPoint you can easily replace any occurrence of text. Either the find tool or Find & Replace feature in PowerPoint can be very helpful for any presenter and presentation designer. It can be used to replace content on each slide but also to replace titles, content in footer or header as well as master slide.
The tool can be used in many different scenarios. For example, if you as a presenter receives a presentation from the designer containing typos or placeholders, you can easily replace any occurrence of text and fix the presentation without manually editing each slide.
How to Find Text in PowerPoint Presentation
1. Click CTRL-F or look for the Editing section, at the right end of the Home tab of the PowerPoint Ribbon. Here you will see both the Find and Replace tools.
2. In the Find dialog, enter the text you’d like to find and then click Find Next.
If there are more than one occurrence of text, you can continue pressing Find Next to move to the next slide containing the text.
The Find tool offers a quick way to locate a specific text string anywhere in your PowerPoint presentation.
How to Find & Replace Text in PowerPoint
If you require to replace a text (not just finding it) then you can use the Find & Replace tool. This tool is located in the Editing section of the Home menu just below the Find tool. Replacing text in a PowerPoint presentation can be useful if you need to edit the presenter’s name on each slide footer or change the date of the presentation globally if an older presentation date is shown in the footer of the slides.
1. Look for the Editing section, at the right end of the Home tab of the PowerPoint Ribbon. Click Replace button.
2. Under Find what textbox, enter the text you’d like to find.
Virtual simon says for kids. 3. Under Replace with textbox, enter the new text to replace the old one.
4. Click Replace All to replace all the occurrences of the text within the whole presentation.
Tip. If you want to preview your changes first, click Find Next multiple times until you can make sure the text replace operation will run smoothly.
You can also replace one occurrence by clicking Replace button.
If you want to replace certain text matching a particular case, then you can check the Match case option in the dialog. This will replace only occurrences that matches the case in the Find what text.
Additionally, if you want to replace whole words and avoid replacing substrings then you can check Find whole words only. By checking this option, PowerPoint replace tool will only replace text if it is part of the whole word.
Finding embedded OLE objects within a presentation is very time-consuming and prone to human error, which can leave you pulling your hair out in frustration. You might need to do this because the objects are large, or you may need to make sure you don’t accidentally distribute sensitive data hidden behind an Excel chart in your PowerPoint.
Using the Slidewise Add-In for PowerPoint, you can instantly see if there are any embedded objects or chart data in your presentation and jump straight to them. Simply follow these steps.
Find embedded objects in PowerPoint with Slidewise
- Open Slidewise
- Look down the tree for Embedded chart data and/or Embedded objects - you can see immediately how many objects you have and how big they are.
- Expand the nodes to show all the objects, double-click to jump to a specific object in your presentation.
How to replace an embedded object with a picture
In order to reduce file size, or if you have an embedded Excel chart and you want to eliminate the hidden data, you can change objects to pictures by following this simple procedure.
- Select the chart or object and press Ctrl+C.
- Right-click on the slide and select paste as picture (highlighted below)
- Select the original embedded chart or object and press Delete.
Finding embedded objects in PowerPoint manually
If you can’t use Slidewise for some reason, then here are steps you can use to tell if your presentation has embedded objects, check their total size, and how to manually find objects on your slides without using extra tools.
Firstly, you can see if you have any embedded objects by using the document inspector (File > Check for issues > Inspect document). If you do then you’ll see a warning like this:
If embedded documents have been inserted using the “Display as icon” option then they should be fairly easy to spot, directly on the slide - just look for things like this:
However, many objects may just look like images or charts, making it difficult to pick them out on the slide. To help you find them more easily open the Selection Pane (Home tab > Select > Selection Pane…).
Then click through each slide in your presentation looking out for any shapes that are named “Object..”, as shown in the picture below.
Find Check Mark In Powerpoint
How to check the size of embedded objects
It isn’t possible to see how large objects are using PowerPoint. So if you need to find out how much of your presentation size is caused by objects you can use this method instead.
In Explorer change the .pptx file extension of your presentation to .zip and double click it to open the contents.
Note: You may need to make file extensions visible, by selecting the “View” tab in the ribbon and then checking “File name extensions”, as shown here:
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Look inside the pptembeddings folder to see a list of the objects and how big they are.